- 5.9.13.1 Introduction
- 5.9.13.2 Claim Systems
- 5.9.13.3 Filing Entities
- 5.9.13.4 Case Reviews
- 5.9.13.5 Claims Forms
- 5.9.13.6 Proof of Claim Retention
- 5.9.13.7 Bar Dates
- 5.9.13.8 Amended Claims
- 5.9.13.9 Postpetition Mirroring and Claims
- 5.9.13.10 Section 1305 Claims
- 5.9.13.11 Administrative Claims
- 5.9.13.12 Gap Period Expenses in an Involuntary Bankruptcy
- 5.9.13.13 TFRP Assessments - Priority Status
- 5.9.13.14 Limited Liability Companies (LLC)
- 5.9.13.15 Consolidated Chapter 11 Filings
- 5.9.13.16 Criminal Investigation Involvement
- 5.9.13.17 Below Tolerance - Non-Filing of a Proof of Claim
- 5.9.13.18 Claim Periods
- 5.9.13.19 Classifying Claims
- 5.9.13.20 Claim Calculations
- 5.9.13.21 AIS Claim Screen
- 5.9.13.22 Printing Claims
- 5.9.13.23 Allowable Claims
- 5.9.13.24 Signatory
- 5.9.13.25 Sale of Claims
- Exhibit 5.9.13-1 Threshold for Claims
- Exhibit 5.9.13-2 Generating AIS Letters
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Claim Purpose. Filing an allowable proof of claim (POC) with the bankruptcy court is the primary method creditors have of receiving funds in a bankruptcy proceeding. A proof of claim is a statement filed with the bankruptcy court listing debts owed by the debtor to a particular creditor. This section explains the forms to file with the court, discusses eligible entities, timeframes (bar dates), types of claims, and the criteria for filing amended claims. It provides additional guidance to Insolvency on the proof of claim process, including calculations, tolling, claim classification, reviews, late filed claims, refiling of liens, Section 1305 claims, limited liability companies (LLCs), and trust fund considerations.
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Conversion to Oracle. Current IRM 5.9 instructions for accessing information and inputting data on the Automated Insolvency System (AIS) are based on the Informix database system which is being phased out. For AIS databases that have converted to the Oracle operating system, users must consult the AIS Oracle user guide for instructions.
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Automated Proof of Claim (APOC). Automated proofs of claim are generated by Field Insolvency offices through the Automated Proof of Claim (APOC) system. APOC notifies assigned caseworkers of its inability to complete a proof of claim. The APOC user guide and IRM 5.9.14 provide detailed information on use of this system.
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Manual Reviews and Calculations. At times Insolvency caseworkers may have to prepare entire claims without the aid of APOC. More often they will manually calculate a single claim period to insert into the APOC process so an automated claim can be completed systemically. Regardless of the reason for manual claim preparation, Field specialists must be proficient in calculating and classifying claims without reliance on APOC. ( IRM 5.9.13.19. Classifying Claims, for guidance in the manual classification of claims. IRM 5.9.13.20. Claim Calculations, for details in calculating proofs of claims.)
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Who May File a Claim. 11 USC § 501 provides any of the following may file a proof of claim for taxable periods considered to be prepetition (accrued prior to the bankruptcy filing date):
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Creditor
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Debtor
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Co-debtor
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Trustee
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Indenture trustee (trustee representing creditors)
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Equity security holder
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Claims Filed on Behalf of IRS. The debtor, or an entity other than the IRS, may file a proof of claim on behalf of the IRS. Insolvency will, in most jurisdictions, subsequently prepare and file a claim (usually in the form of an amendment) to report the correct amount owing according to internal tax data.
Note:
If a third party’s claim filed on behalf of the Service does not meet the requirements noted in Exhibit 5.9.13-1, Insolvency’s following up with an amended or corrected claim is optional.
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Initial Review. Excepting Chapter 7 No Asset filings, caseworkers must conduct an initial case review. Initial case reviews must include, at a minimum, items listed in IRM 5.9.6.7,Opening a Chapter 7 Case, IRM 5.9.8.4,Initial Case Review for Chapter 11, and IRM 5.9.10.3, Initial Case Review for Chapter 13 Bankruptcy.
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Manual POC Review. Prior to creating a manual proof of claim, the following issues (beyond the initial case review issues) must be considered.
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Previous bankruptcy filings which may affect classification of the claim.
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Cross referenced TIN(s) which may indicate liability.
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Correspondence sent and responses.
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Bankruptcy freeze input to prepetition balance due or other prepetition periods, including creating dummy accounts, as necessary. (See IRM 5.9.15.5,Unassessed Liability/No Open Modules.)
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Any changes noted between initial case processing and POC preparation.
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Bankruptcy schedules and Statement of Financial Affairs (SOFA) when appropriate.
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Stay violations: new/unresolved/status.
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Current status on AIS (discharged, dismissed or converted) which may require processing by another unit prior to claim consideration and preparation.
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The IDRS Transaction Codes (TC) outlined in the table below:
TC Indication 922 Underreporter Program (URP) case requiring contact with the URP bankruptcy coordinator to determine the proposed liability. 420 Examination case requiring contact with the Exam bankruptcy coordinator to determine the proposed liability. 360/
582Lien, noting the date and location of filing which is necessary to prepare a secured claim, determine if the lien was filed in violation of the automatic stay, or for Field Insolvency, consideration of adequate protection request. (See IRM 5.9.8.5, Adequate Protection.) 320 Fraud. 914 Criminal Investigation (CI) involvement requiring contact with CI to determine appropriate bankruptcy case actions which will not hinder the CI investigation. 480/
780Pending or accepted offers in compromise (OIC) which may affect classification of the claim periods due to tolling and/or may yield information to affect equity/asset determinations. -
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Resource Gathering. As part of any review and in preparation of the proof of claim, case resource materials should be gathered to perform a quality case analysis. Some of the materials that may be used include:
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IDRS Documents. IDRS materials are necessary research tools used in the calculation and classification of a claim, in determining if the liability is assessed or unassessed, and in identifying freezes or controls on the account that may affect the tax liability computation or the need to file a POC. The caseworker must review CC INOLE, IMFOL and/or BMFOL on IDRS.
Note:
Assistance with IDRS command codes is available on SERP by clicking the "Job Aids" button or at http://sbse.web.irs.gov/learning/IDRS/ .
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Command Codes. The table below identifies useful command codes and their purposes.
CC Reference Purpose INOLE/
ENMODIRM 2.3.47,Command Codes INOLE... and IRM 2.3.15,Command Code ENMOD Verify debtor’s name, address and filing requirements. Identify XREF taxpayer identification numbers (TINs) for which research may be required. IMFOL/
BMFOLIRM 2.3.51,Command Code IMFOL and IRM 2.3.59, Command Codes BMFOL... IMFOL (for Individual Master File) and BMFOL (for Business Master File). Verify if required returns have been filed. Give a complete history of returns required and filed.
Note: These CCs do not necessarily reflect pending actions.SUMRY/
TXMODIRM 2.3.11,Command Codes TXMOD and SUMRY Depict current activity on an account summary or on individual modules reflecting such data as pending adjustments, notices, collection activity, revenue officer (RO) assignment, bankruptcy freezes, lien periods, and Exam and CI controls. INTST/
COMPAIRM 2.3.29,Command Codes INTST, ICOMP, and COMPA Calculate the tax, penalty and interest for claim preparation. FFINQ IRM 2.3.13,Command Codes FFINQ, REINF, and REMFE Displays return fact-of-filing and refund information. NAMEE/
NAMESIRM 2.3.60,Command Codes NAMES/NAMEE... Search for potential IMF and BMF TINs when limited information is known. SUPOL IRM 2.3.58,Command Code SUPOL Displays potential liability amounts for unfiled returns. (TC 140 must appear on TXMOD.) IRPTR IRM 2.3.35,Command Code IRPTR Provides document data from the Information Returns Master file (IRMF). Used in preparation of estimated claims. UNLCE IRM 2.4.41,Command Code UNLCE Identifies parties assessed a Trust Fund Recovery Penalty (TFRP) and periods covered by the assessment. MFREQ IRM 2.3.10,Command Codes MFREQ... Establishes a tax module on SUMRY. Used for an INTST calculation.
Note: If the module is not on SUMRY, CC INTST cannot be used. CC COMPA must be used instead to calculate penalty and interest. -
Non-Master File (NMF). NMF research differs from IDRS research and is conducted through the Manual Accounting Replacement System (MARS). (See IRM 4.4.22.2.1,MARS and IRM 3.17.46,Automated Non-Master Accounting.) NMF accounts are centralized at the Cincinnati Submission Processing Campus. Debtors may have accounts on MARS when IRS is not able to make normal assessments on IDRS, such as tax court cases where one debtor to a joint return has agreed to assessment and the other debtor of the joint return is appealing the assessment.
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Bankruptcy Court Documents. Court documents may be accessed through the electronic court records or can be requested directly from the court.
Note:
Depending on the court, electronic records may be accessed through Public Access to Court Electronic Records (PACER), Case Management/Electronic Case Files (CM/ECF), Remote Access to Court Electronic Records (RACER), or the website http://www.uscourts.gov/allinks.html .
They potentially provide, among other things, cross referenced business information, corporate officer information for TFRP investigations, income and expense information and asset information. They consist of:Schedules
A - Real property
B - Personal property
C - Exempt property
D - Secured creditor claims
E - Priority unsecured creditor claims
F - General unsecured creditor claims
G - Contracts and leases
H - Co-debtors
I - Current income of individual debtors
J - Current expenses of individual debtorsStatement of Financial Affairs (SOFA) The SOFA lists questions and answers about the debtor’s finances and provides income information for the last two years, business interests and corporate officer information (for TFRP investigations). Statement of Monthly Income and Means Test Calculation This statement must be completed by all individual Chapter 7 debtors who file bankruptcy on or after October 17, 2005. It provides income and expense information in addition to information given in Schedules I and J. Other Court Documents These can include motions, pleadings and filings from other parties with an interest in the case and can yield information not previously disclosed in the SOFA or schedules which may reveal information such as other income/expense items, issues concerning potentially fraudulent activities, or sale of assets. -
Notices of Federal Tax Lien (NFTL). Notices of Federal Tax Lien reflect the secured claim of the IRS and facsimiles may attachments to the POC. To be used to secure a claim in bankruptcy, the lien must have been properly recorded prepetition. Lien facsimiles may be printed individually from the AIS POC menu (see AIS User’s Guide) or the Automated Lien System (ALS) (see ALS User’s Guide) for review. However, only the redacted Social Security Number (SSN) lien facsimiles that accompany the printed POC may be used as attachments to the claim.
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Standardized Correspondence. The Service may send correspondence, either manually or systemically, to secure returns or information relative to the preparation of the claim or to establish liability. Written referrals may be sent to internal customers such as Exam, CI, and Area Counsel. Standardized letters may be sent to external customers such as trustees, attorneys for the debtors, or the debtors’ accountants. Letters initiated by Insolvency may include AIS Letter 1714, Request for Returns or Return Information, to secure missing or unfiled returns, or other AIS letters as appropriate. (See Exhibit 5.9.13-1 for assistance in preparation of AIS letters.)
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Ad Hoc Correspondence. If the suite of standardized letters does not fit a specific situation, caseworkers may write an ad hoc letter, with managerial approval, to a debtor or debtor’s attorney. Counsel input should be sought if the nature of the ad hoc letter is technical.
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Commercial Systems. Other information systems may be researched on an as-needed basis and may include "Accurint," an Internet based research tool for finding people, businesses and assets and "Lexis-Nexis," an electronic tax law research tool.
Note:
Access to both "Accurint" and "Lexis-Nexis" require online Form 5081 approval.
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§ 341 Hearing Review. The first meeting of creditors, also known as the 341 hearing, may occur soon after the commencement of the bankruptcy. The requirement that Insolvency caseworkers conduct an initial case review within 10 work days of assignment should allow ample time to determine if an IRS presence is needed at the hearing. IRM 5.9.2.4,First Meeting of Creditors, provides more information on 341 hearings.
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Plan Review. Field Insolvency specialists or advisors should evaluate bankruptcy plans or plan summaries prior to the confirmation date. Ample time should be allowed for a referral to Counsel should an objection to the plan be required. Local Counsel can advise Field Insolvency of lead time needed for effective referral preparation.
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Stay Violation Review. When initially reviewing cases, caseworkers should access IDRS to determine if stay violations have occurred. Chapter 7 No Asset cases are excepted from initial case review. (See IRM 5.9.3.5,Automatic Stay.) For individual Chapter 7, 11, and 13 cases filed on or after October 17, 2005, this review should include checking for previously filed bankruptcies that may affect the imposition of the stay. (See IRM 5.9.5.7,Serial Filers. )
Note:
Insolvency must advise Area Counsel of any determination that the automatic stay may not be in effect because of previous bankruptcy dismissals.
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Review for Non-Dischargeability. If the requisite time between previous bankruptcy discharges and a current bankruptcy filed on or after October 17, 2005, has not elapsed, the debtor may not be allowed a discharge in the current proceeding. (See Exhibit 5.9.5-3 and IRM 5.9.5.7(9),Discharge Limitations. )
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Lien Information. IRM guidance regarding liens and lien refiling for cases in bankruptcy is found in IRM 5.9.6.7,Opening a Chapter 7 Case, IRM 5.9.8.4,Initial Case Review for Chapter 11, and IRM 5.9.10.3, Initial Case Review for Chapter 13 Bankruptcy, IRM 5.9.5.9.1,Erroneous Lien Filing,IRM 5.9.5.9.2, Refiling of Liens,and IRM 5.9.17.18(9),Lien Revocation and Refile.
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Form B10. Insolvency completes the AIS–generated Form B10, Proof of Claim, with an attachment (Form B10 Attachment) to provide detailed information on the tax liabilities claimed by the Service. The Form B10 is known internally as AIS Form 6338 when adding the POC to AIS.
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Lien Attachment. Depending on local court requirements, a facsimile NFTL generated by AIS may be included as an attachment to the proof of claim to support the Service’s secured status. (See IRM 5.9.13.4.1(5).)
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"Admin" Claim/Gap Period Claims. Form 6338A is used for filing any required claims for administrative ("admin" ) and involuntary gap period taxes. BAPCPA makes the filing of admin claims optional for cases filed on or after October 17, 2005. (See IRM 5.9.8.14.2(3),Plan Provisions, IRM 5.9.13.11, Administrative Claims, and IRM 5.9.13.12, Gap Period Expenses in an Involuntary Bankruptcy.)
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Proof of Claim Data. The Service may have to provide expert testimony in bankruptcy court regarding proof of claim data and computations. Whether the information is compiled automatically by APOC or manually by the caseworker, Insolvency’s data showing the background work on the claim must be documented on AIS and retained where appropriate when:
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an objection to the Service’s claim has been filed;
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a referral is made to Counsel to object to a debtor’s plan;
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contact from a debtor or debtor’s attorney, the trustee, or another party indicates the potential for contested or adversarial action; or
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a POC is amended.
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Destruction. POC copies are to be retained in the Insolvency group assigned to the court where the bankruptcy petition is filed. With the exception of Chapter 11 claims, destruction of the claim copies should be scheduled one year after generation unless:
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the case has ongoing litigation;
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litigation is anticipated; or
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otherwise directed by Counsel.
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Court Deadlines. Proofs of claim must be filed by bar dates, deadlines set by the court for timely filings of proofs of claim. To share in distribution from the bankruptcy estate or to receive payments under a plan, generally a creditor must file a timely proof of claim. Usually Insolvency should file a proof of claim as soon as possible after a bankruptcy is filed and at least 30 calendar days prior to the general bar date in all asset cases where the unpaid tax liability exceeds the amount noted in Exhibit 5.9.13-1.
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Governmental Bar Dates. Governmental entities have 180 days from the petition date, or such later time as the Bankruptcy Rules may provide, to file timely proofs of claim (11 USC § 502(b)(9)).
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General Bar Dates. Bankruptcy Rules 3002(c) and 3003(c) define time limits for filing claims by non-governmental creditors. They are:
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Under BR 3002 - for Chapters 7, 12 and 13, the time limits are within 90 days of the first date set for the first meeting of creditors; and
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Under BR 3003 - for Chapters 9 and 11, set by the court.
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AIS and Bar Dates. AIS systemically displays a presumptive general bar date on the entity screen rather than the governmental bar date.
Note:
AIS processing automatically sets the bar date 90 days from the date of the first meeting of creditors unless an Insolvency employee overrides the automatic date.
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Bar Date Extension. Bankruptcy Rule 3002(c)(1) allows the government to file a request for an extension before the expiration of the governmental bar date (180-day period) for cause. Insolvency should consult with Counsel, if necessary, to determine if an extension is merited. The bankruptcy court has the discretion to grant or deny the extension.
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Chapter 13. In Chapter 13 cases, the bar date for the Service to file a proof of claim in some jurisdictions is often after the confirmation date of the Chapter 13 plan. Whenever possible, in these jurisdictions, Insolvency should file Chapter 13 proofs of claim prior to confirmation. This allows the trustee access to as many claims as possible by the confirmation hearing date (including the IRS claim) to determine if the plan is feasible.
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Chapter 13 Bar Date Extensions. For Chapter 13 cases 11 USC § 502(b)(9) allows the Service to file a claim the later of 60 days after the debtor's filing of a prepetition return or the government bar date. This provides the Service an opportunity to file claims where the return may not be filed until after the governmental bar date and where the Service may not have filed an estimated claim.
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Bar Dates and Conversions. In the event of conversion, the court will often state the new bar date on the conversion notice or provide a special notice to indicate a bar date. If the bar date is not stated, Insolvency may establish the new bar date by adding 90 days to the new date of the first meeting of creditors.
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Bar Dates, Conversions, and Administrative Taxes. In cases of conversion, where administrative taxes of the original proceeding remain unpaid, interest and failure to pay penalty are claimed and allowed only to the date of conversion.
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Late Claim May Not Be Allowed or Paid. Except in Chapter 7 cases, a late claim may be disallowed under § 11 USC 502(b)(9) and may not be paid. If the Service did not receive notice of the bankruptcy case in order to file a timely claim, Counsel should be consulted.
Note:
For BAPCPA cases, 11 USC § 502(b)(9) allows additional time to file a claim for taxes with respect to a return required to be filed under 11 USC § 1308. Because some taxes are nondischargeable under 11 USC § 1328(a), the Service should consider filing a late claim to give the debtor an opportunity to pay those taxes under the plan.
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If a liability is discovered after the bar date for filing claims has passed, and if that liability was not listed on a timely filed original or amended claim, an amendment may be warranted within certain constraints. (See paragraph (4) below.)
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An untimely tax claim may be disallowed solely on the basis it was filed late (11 USC § 502).
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Chapter 7 Late Claim Allowed. For Chapter 7 cases filed prior to October 17, 2005, if a claim was untimely filed, the IRS can still receive full payment of priority tax claims as long as the claim is filed before the trustee begins distribution (11 USC § 726). For Chapter 7 cases filed on or after October 17, 2005, late filed priority claims are to be paid with timely filed priority claims if they are filed by the earlier of:
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the date that is ten days after the mailing to creditors of the summary of the trustee's final report, or
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the date on which the trustee commences final distribution.
Note:
In a Chapter 7 case, untimely claims should generally be filed because the IRS may be entitled to a share of the assets.
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Chapter 13 Caution. When a liability is discovered after the governmental bar date in a Chapter 13 proceeding and Insolvency cannot cite special circumstances for its tardiness (for example, the IRS was not given timely notice of the bankruptcy filing), the late claim may be disallowed unless the Service can justify it as an amendment to a timely filed proof of claim.
Note:
IRM 5.9.13.7(7) above discusses special consideration given in Chapter 13 cases for tax claims based on returns assessed after the government bar date.
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Considerations for Late Filing. If a proof of claim is not filed prior to the bar date, Insolvency must decide if a late filed claim is warranted. Perhaps the IRS was not noticed by the debtor. A decision to file a proof of claim after the bar date has passed should be based on:
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reasons the claim was not filed prior to the government’s bar date
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amount of the claim
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type of taxes
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chances of the claim’s being paid by the trustee in a specific court jurisdiction
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collection potential from a non-debtor spouse in a case where a joint income tax return was filed
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favorable legal rulings on late filed claims in a specific jurisdiction
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support of local Counsel to file a late claim
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likelihood the tax will not be discharged and therefore the debtor may be willing to modify a plan to pay the liability
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likelihood of future collection (either through or outside of the proceeding)
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if the claim meets the criteria noted in Exhibit 5.9.13-1.
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Counsel Review. Generally Counsel should be consulted after Insolvency determines a late claim should be filed to add a tax debt, exceptions being for claim-filing changes cited previously in this IRM section for cases commencing on or after October 17, 2005. Bankruptcy courts are more likely to consider late filed claims in some bankruptcy chapters and in some jurisdictions than in others.
Caution:
If the Service does not attempt to add a liability under the above circumstances, and a discharge is subsequently granted, the liability may be discharged. However, in Chapter 13, if the Service did not receive notice and the plan does not provide for the liability, the liability should not be discharged if a late claim is not filed.
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Amendments. If a proof of claim has been timely filed and situations warrant, an amended claim may be filed as necessary to claim the correct liability owed the Service. However, Insolvency should minimize, as much as possible, the number of amended claims filed. Generally, caseworkers should avoid amending a claim involving multiple unassessed (estimated) liabilities until:
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all returns are filed, and/or
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examinations are completed, and/or
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all liabilities are determined (for example, TFRP)
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Post-Audit Increase in Claim. When the amount of a proof of claim may substantially increase upon the completion of an examination, IRS should inform the court and other interested parties through an amended claim so no reliance is placed on an earlier claim filed for a lesser amount.
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Reminder:
To protect the government’s interests (for example in a pending TFRP assessment or audit/unfiled returns), Insolvency should promptly file an unassessed (estimated) proof of claim. Examination, underreporter, and field functions may not have tax information available for Insolvency prior to confirmation or bar date.
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Amendments after Bar Date. The standards vary for allowing amendments to proofs of claim after the bar date. Generally:
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courts consider the similarity between the initial claim and the late-filed amendment;
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courts generally require the additional tax be of the same type as that on the original proof of claim; and
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courts consider if the debtor and the other creditors will be prejudiced by the amended claim.
Reminder:
For cases filed on or after October 17, 2005, courts must allow amendments for taxes under 11 USC 502(a)(9) where a return is filed under 11 USC § 1308 or for amendments under 11 USC § 726(a)(1).
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No Amendment Required for Court Payments. No amendment or withdrawal of claim is required to reflect decreases in the amount of the claim as a result of payments received from the bankruptcy proceeding.
Note:
However, if any payments are received from sources other than the bankruptcy estate and the IRS is entitled to retain them, Insolvency must file an amendment or send a credit letter to the trustee to clarify for the trustee the correct amount (balance) of the Service’s claim.
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Set Offs. An amended claim or a credit letter, depending on local procedure, must be sent to the trustee when the IRS exercises its right to setoff a prepetition income tax refund against a prepetition income tax liability under 11 USC § 362(b)(26) for cases filed on or after October 17, 2005, or when the IRS exercises its right to setoff a prepetition tax refund against a prepetition tax liability when a court order lifts the automatic stay for that purpose.
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Amendments after Confirmation. Some courts will not permit amended claims to list larger liabilities after confirmation. Also, some courts will not allow the classifications of the claim to be changed after confirmation has passed unless a motion for reconsideration is filed. If this is required in a given area and IRM 5.9.4 criteria are met, Insolvency should send a request to Counsel to have such a motion prepared to protect the government’s interests.
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Decedent Primary Taxpayer. When a primary taxpayer on a joint return dies, the case is generally closed TC 530 cc08. The CSED is not systemically suspended by the TC 520 on those tax modules if the surviving secondary spouse subsequently files bankruptcy. Insolvency must generate an MFT 31 split for purposes of accurate CSED suspension and payment posting when:
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the debtor is the secondary taxpayer on a joint tax return
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the case is a Chapter 13 or an individual Chapter 11, Chapter 7 Asset, or Chapter 12
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the CSED for the primary taxpayer who is deceased will expire prior to the expected closure date of the bankruptcy
( IRM 5.9.17.22.5 provides instructions on generating a manual MFT 31 split.) If this decedent condition is identified prior to filing a proof of claim, the claim and the AIS plan screen (excepting Chapter 7 Asset cases) must reflect the secondary spouse's SSN. If a claim has already been filed with the court under the decedent's SSN, an amended claim need not be filed, but the AIS plan screen (excepting Chapter 7 Asset cases) must be updated to reflect the proper MFT code (31) and the debtor's SSN. The TC 530 cc08 must be reversed on the surviving spouse's MFT 31 module(s).
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Examination Adjustments. Examination may request the CIO to generate an MFT 31 mirror for an innocent spouse situation or petitions to Tax Court. (See IRM 5.9.4.3.1,Examination and MFT 31 Mirrors.) If the proof of claim has been filed and the AIS plan screen loaded, the MFT on the AIS plan must be changed from 30 to 31. If the non-debtor primary spouse's liability has been abated in part or in full in the case of an innocent spouse claim, the SSN on the plan screen must be changed to reflect the secondary spouse. It is not necessary to amend the proof of claim unless the balance owed by the debtor spouse is adjusted by Examination. The CIO unit creating the MFT 31 mirrors must transfer the case to the Field Insolvency group responsible for the proof of claim after completion of the MFT 31 split if an amended claim is required. If only the plan screen needs to be updated, the assign ed CIO unit will make the necessary corrections.
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Post Petition Debts. Because of the complexity of procedures and considerations relating to 1305 claims, the discussion of this type of claim is contained in IRM 5.9.10.9.2,Section 1305 Claims.
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"Admin" Claims. Administrative tax claims (often referred to as "admin" claims) are filed for tax liabilities incurred postpetition by the bankruptcy estate. The date a tax liability is incurred, the date of the bankruptcy filing, and the entity incurring the tax are the primary factors determining if a tax is a prepetition claim against the estate, a postpetition administrative expense of the estate, or a postpetition liability of the debtor. While 11 USC § 503(b)(1)(D) provides that for cases commencing on or after October 17, 2005, the Service's request for payment of administrative liabilities does not have to be filed with the court for the expenses to be allowed, an administrative expense claim should nevertheless be filed because it puts the debtor and creditors on notice as to the amounts due. It also assists in the referral of the case to Counsel for dismissal or conversion and h elps ensure the claims will be treated as an allowed administrative claim. If both an administrative claim and a motion to convert or dismiss are needed, they should be filed with the court concurrently.
Note:
Excessive "quickie" tax refunds received by the estate after the petition date may also be entitled to administrative claim priority status, pursuant to 11 USC § 503(b)(1)(B)(ii), whether or not the "quickie" tax refund relates to a year ending before or after the petition date. This type of tax refund frequently relates to a business filing an application for a net operating loss (NOL) or a business credit carryback from any prepetition or postpetition taxable year. (See IRC § 6411 and IRM 5.9.8.8,Quickie Refunds.)
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Second Highest Priority. Administrative expenses enjoy the second highest priority of payment under 11 USC § 507.
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Characteristics. Administrative expenses have the following unique characteristics:
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They accrue penalties and interest to the date of payment.
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In Chapter 11 cases, administrative claims are required to be paid in full on the effective date of the plan .
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Upon conversion to Chapter 7, administrative claims of the previous chapter retain their administrative status but are paid after the administrative claims of the Chapter 7 estate (11 USC § 726(b)).
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For cases filed on or after October 17, 2005, failure to pay is a specific reason for conversion or dismissal of a case under 11 USC §§ 1112(b)(4)(I) and 1116(6)(B) and 28 USC § 960.
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The Gap Period. In the "gap period" between the filing of an involuntary bankruptcy petition and the earlier of (1) the appointment of a trustee or (2) the court’s order for relief, the taxes incurred during this period are classified as if the claim arose before the petition date.
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Priority Status. Such a claim is entitled to priority status after payment of administrative expenses under 11 USC § 507(a)(3). Also see 11 USC §§ 303 and 502(f).
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Form. Form 6338A can be used to file this type of claim.
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Trust Fund Recovery Penalty Assessments. Trust Fund Recovery Penalty (TFRP) assessments are entitled to priority status on the Service’s claim, unless entitled to a secured position due to a valid NFTL (11 USC § 507(a)(8)(C) & (G)).
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Treated as Tax. Even though the Trust Fund Recovery Penalty may be thought of as a penalty, it is not treated as one. Rather, the TFRP is treated as a tax and is never listed as an unsecured general claim, regardless of the date of the TFRP assessment.
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Multiple Persons Assessed the TFRP. Problems may arise with proofs of claim involving TFRPs that have been assessed against more than one party. Counsel should be consulted as needed. The Service may need to enter into consent orders.
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Duplicate Spousal Trust Fund Assessments. A proof of claim may list two identical TFRPs when a married couple files a joint bankruptcy, and each has been assessed a TFRP for the same trust fund taxes. When AIS computes the total amount of a claim on Form B10, the sum equals the amounts of each module. That total amount computed by AIS cannot be systemically overridden, so when both spouses have duplicate trust fund assessments, the amount of the claim on Form B10 is overstated. The claim should be filed according to local procedures in one of two ways.
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Insolvency may omit one spouse’s TFRP assessment(s) from the claim and provide a clarifying statement on the proof of claim:
Example:
IRC 6672 liabilities have been or will be assessed against each debtor individually; each debtor is separately liable for the total amount. The IRC 6672 liability is stated only once to avoid overstating the total liability due from the bankruptcy estate.
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Insolvency may include both spouses' TFRP assessments and provide a suitable clarifying statement on the proof of claim:
Example:
A Trust Fund Recovery Penalty assessment has been made against both debtors for the same trust fund taxes, and both assessments are listed in the body of this proof of claim. However, the IRS will collect this liability only one time.
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Collection of Proper Amount. The IRS must not over-collect. The Service’s policy is to collect the unpaid trust fund taxes only once.
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Non-Dischargeability in Individual Chapter's 7, 11 and 13. As provided in 11 USC § 507(a) trust fund taxes are not discharged in individual Chapter 7 and 11 proceedings. BAPCPA has amended 11 USC § 1328(a)(2) so trust fund taxes on Chapter 13 cases filed on or after October 17, 2005, also are not dischargeable even if the Service has not filed a claim.
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LLC Proofs of Claim. When the Service receives notice an LLC has filed bankruptcy, Insolvency must determine if the LLC is a disregarded entity for tax purposes before a proof of claim can be prepared.
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Single Member LLC. Unless the LLC has elected to be taxed as an association taxable as a corporation, a domestic single member LLC (i.e., an LLC with one owner) is always a disregarded entity for federal income tax purposes. Amendments to Treas. Reg. 301.7701 2(c)(2)(iv) and (e)(5) have made the disregarded LLC a regarded entity for excise taxes beginning on January 1, 2008, and for employment taxes beginning on January 1, 2009. For bankruptcy processing the disregarded status has two primary areas of impact.
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The disregarded entity has no income tax liability as the income and expenses pass through to the owner and are reported on the owner's applicable income tax return. Unless the LLC has elected otherwise, a "domestic " single member LLC is a disregarded entity whose items of income or expense pass through to the owner as if the business were a sole proprietorship.
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Prior to January 1, 2009, the disregarded entity has no liability for employment taxes although the LLC has the option of filing and paying employment taxes under the name and EIN of the LLC or the name of the owner. If returns are filed under the LLC's EIN, the outward appearance is the LLC owes the liability when in fact the owner is the liable party. Beginning on January 1, 2009, the disregarded LLC will be liable for employment taxes.
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Determining Liable Party. When a single member owner is the bankruptcy petitioner, Insolvency may not be aware of a liability arising from the activities of a disregarded LLC. IDRS and CFOL do not identify if LLCs are disregarded, nor do they cross reference LLC EINs to the single member’s SSN. The debtor’s bankruptcy plan or schedules may identify the debtor’s ownership of an LLC and if it is a disregarded entity for tax purposes. If the plan or schedules do not identify whether an LLC is a disregarded entity, Insolvency should consider questioning the debtor at the § 341 hearing or directing an OI to a revenue officer to obtain this information. If these avenues fail to determine the status of the LLC, Insolvency should consider contacting Counsel to obtain this information through a Bankruptcy Rule 2004 examination of the debtor.
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Single Member Disregarded Entity. When a single member disregarded entity LLC files bankruptcy, but the member/owner does not, collection action of the liability should be taken against the owner because the liability is owed by the member/owner rather than by the LLC in bankruptcy. In this case a TC 520 cc84 should be input on the LLC account as an alert to field Collection to contact Insolvency before taking enforcement action. Upon contact, the revenue officer will be advised by Insolvency to pursue collection from the member/owner and not the LLC.
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Foreign LLC. Unless otherwise elected, a foreign LLC is treated as a corporation if all of the members have limited liability.
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LLC Taxable as a Corporation. If the LLC is a multi-member LLC that is an association or a single member LLC electing to be classified as an association taxable as a corporation, the LLC is not a disregarded entity for tax purposes, and Insolvency should file a proof of claim if Exhibit 5.9.13-1 criteria are met.
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Filing a Claim. If the LLC is a disregarded entity for tax purposes, generally no proof of claim should be filed. However, even if an LLC is presently a disregarded entity, it may still be liable for taxes that arose out of periods when it was not a disregarded entity or when an entity of which the LLC is the successor was not disregarded. In a case in which a disregarded LLC is liable for taxes that arose out of periods when it was not a disregarded entity or when an entity of which the LLC is the successor was not disregarded, a proof of claim should be filed.
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Protective Claim. If the tax status of the LLC cannot be determined prior to the bar date, Insolvency should file a protective proof of claim with an annotation explaining the IRS has not been able to ascertain if the debtor is the entity liable for the tax. A protective proof of claim could also be filed when Insolvency is still investigating if the LLC is liable for taxes that arose out of periods when it was not a disregarded entity or when an entity of which the LLC is the successor was not disregarded.
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Counsel Guidance. Counsel should be consulted on all but the most clear cut of LLC bankruptcies to ensure the government's interests are protected.
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Group Income Tax Liabilities on Proofs of Claim. Because every member of a consolidated group is severally liable for the group’s income tax liabilities, the Service should generally file separate claims in each member’s bankruptcy case and should list the entire group’s income tax liability, even in a jointly administered case. Local rules or standing orders may specify filing of one proof of claim listing both separate and group liabilities for a jointly administered consolidated group.
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In all cases local Counsel and LMSB should be consulted before filing a claim for the entire group liability.
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Counsel is available to assist Insolvency with the preparation of the proofs of claim for the group’s liabilities.
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Language on the claim must clarify, while each member of the group is severally liable for the group liability, the Service seeks to collect the liability only once.
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Treatment of Employment Taxes. Employment tax liabilities should be treated as belonging solely to the subsidiary that is shown as the employer of record. Claims for employment taxes can be filed only for the entity that incurred the employment tax liability.
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Excise Taxes. Generally, as with employment taxes, excise taxes should be treated as belonging solely to the subsidiary that collected them. But exceptions may apply. When claims for excise tax liabilities are being considered, Counsel must be consulted.
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CI Involvement on Cases. If, at any time, research identifies Criminal Investigation’s (CI) involvement on accounts assigned to Insolvency, even if the CI freeze code is input to only one of several tax modules, Insolvency must promptly contact CI to notify them of the bankruptcy proceeding.
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CI and the Filing of a Proof of Claim. Insolvency must inform CI a proof of claim may be filed in all cases with a CI freeze code. If CI indicates the filing of a claim may be detrimental to CI’s case, Insolvency should schedule a meeting with the Special Agent, the Special Agent in Charge (SAC), the Insolvency specialist and manager, and SBSE and Criminal Tax Counsel to discuss the coordination of the civil and criminal cases. (See IRM 5.9.4.10, Bankruptcy Fraud, and IRM 5.9.4.11,Criminal Investigation (CI) Controls on Tax Accounts.)
Reminder:
Insolvency employees must exercise caution and discretion when dealing with debtors who are under criminal investigation by CI.
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Tolerance for Filing a Proof of Claim. The tolerances listed in Exhibit 5.9.13-1 allow for the non-filing of proofs of claim when criteria listed in the Exhibit are met.
Note:
APOC files systemic claims well under the required criteria.
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Claim Considerations. In cases where the outstanding balance is less than stated in Exhibit 5.9.13-1(below tolerance), Insolvency’s determination to file a manual claim should be based on various factors, including:
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cost of filing a claim in relation to what is owed
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potential for collection
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consideration of the potential for collection from exempt, excluded, or abandoned assets or other sources, such as a non-debtor spouse
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Filing of Claim Optional. The established tolerance amount does not preclude or prohibit Insolvency groups from filing a proof of claim in any case, or in every case, if local practice allows.
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Determination of Categories/Liabilities. When preparing a manual proof of claim, Insolvency determines the category of each liability listed on the claim. All tax liabilities accrued as of the petition date must be included on the claim.
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Prepetition versus Postpetition Income Taxes. During the proof of claim preparation, Insolvency must distinguish if a tax account is a prepetition or a postpetition tax liability.
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When Income Tax Liabilities Arise. The Service contends income tax liabilities arise at the end of the taxable period. However, note (c) below.
Example:
The income tax liability for the calendar (tax) year 2003 arose on December 31, 2003, the date of the ending of that taxable period.
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Chapters 7 and 11 - Individuals. Pursuant to IRC § 1398, individuals in Chapters 7 and 11 cases can elect to treat the taxable year in which the bankruptcy case was filed as two taxable years. The first year ends on the day before the commencement of the bankruptcy case. The liability for this year, therefore, becomes prepetition. The second year begins on the day the bankruptcy petition is filed. The liability for this year is postpetition.
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Corporate Income Tax – " Split" Liability Pre-BAPCPA. Contrary to the Service’s position that income tax liabilities arise at the end of the taxable period, the circuit courts of appeal for the 8th, 9th, and 11th circuits have held in corporate Chapters 7 and 11 cases petition year liabilities should be apportioned into prepetition and postpetition claims, usually a proration based on the number of days preceding and following the petition date. These authorities should be followed in their respective jurisdictions, but only with respect to income tax liabilities in corporate Chapters 7 and 11 cases. Counsel should be consulted to determine the rule for a particular jurisdiction.
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BAPCPA Provision. For cases filed on or after October 17, 2005, in the case of priority income tax claims, there is no split liability as decided by the three circuit courts of appeal. Prepetition priority income tax claims are defined as taxes for taxable years ending on or before the petition date (11 USC § 507(a)(8)(A)). This change overrules the decisions of the three circuit courts of appeal for bankruptcy cases filed on or after October 17, 2005.
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Postpetition Claims. Administrative claims and 11 USC § 1305 claims for postpetition liabilities may be filed by the Service during the pendency of a bankruptcy. ( IRM 5.9.13.11. IRM 5.9.13.10.)
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Protecting the Government’s Interests. By meeting the bar date timeframe, an "unassessed " (estimated) proof of claim protects the government’s interests before the exact liability is determined.
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An unassessed claim should be followed as soon as possible by an amended or a supplemental proof of claim stating the correct tax liability once a debtor files his return, or Examination determines the amount of a tax liability or tax deficiency.
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An unassessed claim may also be filed when Exam has determined a proposed tax amount, but an assessment is prohibited because the debtor’s time for filing a Tax Court petition has not expired due to the automatic stay, or Tax Court proceedings are pending.
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APOC will estimate claims when return information is available. However, if no return information is available for a period from which to compute an estimate, APOC will annotate "Not Filed" next to the period, and the tax due column will default to "$100.00." Manually prepared claims must mimic this APOC procedure.
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Combining Assessed and Unassessed Amounts. One proof of claim form can include both assessed (i.e., the exact amount owing has been determined) and unassessed amounts.
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Factual Basis. The Service’s unassessed claim must have a factual basis and cannot be inflated. The unassessed tax liability must be based on as much information as possible.
Caution:
Insolvency employees should not expend unnecessary resources if evidence indicates the probability a refund or no tax due situation exists.
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Base on Resources Available. The resources Insolvency may use to obtain a factual tax basis include, but are not limited to:
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IDRS data using command codes such as IRPTR, SUPOL, PMFOL, RTVUE, and BRTVU
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last filed return information
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income or expense schedules
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statement of financial affairs
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information available from revenue officers (from RO’s files and/or oral communication)
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Examination ("admin" ) files or information from Examination functions
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underreporter information
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information from debtor or debtor’s attorney
Note:
Recent bankruptcy filings (e.g., dismissals) may also provide information to use in the current case, especially if prior RO field involvement or prior litigation has taken place. Insolvency should review both AIS, ICS, and paper files as available.
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Liability on LFR for IMF. In preparing a manual proof of claim, if the caseworker is relying on the last filed return (LFR) as a basis for estimating unfiled returns, the caseworker should use the LFR total of assessed tax transaction codes (TC 150, 290, 300, etc.) less any credits (TC 640, 650, 660, 670, etc.) appearing on the tax module being estimated in calculating the total tax due. To the LFR figure, the caseworker must increase the total tax due 5% on an annual basis to allow for inflation.
Example:
The LFR is 1999, and the unfiled returns are for 2000 and 2001. The total tax due on the 1999 period is $50,000. Using the 5% increase for 2000, the estimated tax due is $52,500 ($50,000 X 1.05) less any credits showing on the 200012 tax module. The estimated tax for 2001 is $55,125 ($52,500 X 1.05) less any credits appearing on the tax module for 200112.
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Liability on LFR for BMF. Business tax returns are based on quarterly filings (such as Form 941), calendar year filings (such as Form 940 or Form 944), or fiscal year filings (some Forms 1120). As such, manual calculations of estimated BMF tax are more involved than IMF calculations.
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Quarterly Returns. For estimating quarterly returns such as Forms 941, the caseworker should calculate the tax on the LFR period in the same calendar year and subtract credits shown on the unfiled period. For each subsequent unfiled quarterly period of that calendar year, the unassessed claim is based on the LFR for in that calendar year. However, if an unfiled quarterly return occurs in the next calendar year when the LFR was received for the prior year, 5% is added to the tax liability for the LFR. That dollar amount, less any credits, is used for all four quarters of the subsequent calendar year.
Example:
The second quarter Form 941 for tax year 2000 is the LFR and has a tax liability of $10,000. Unfiled returns for the third and fourth quarters of 2000 are estimated at $10,000. Forms 941 for the first and second quarters of tax year 2001 also have not been filed. The estimated amount for each of those periods is $10,500 ($10, 000 X 1.05).
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Annual Returns/Fiscal Year Returns. For estimating unfiled annual or fiscal year returns such as Forms 940, 944, or 1120, the estimated tax is calculated by adding 5% to the tax liability from the LFR and deducting any prepaid credits.
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Sporadic Filings. If unfiled returns are mingled between filed returns, the LFR period is based on the most recent LFR prior to the unassessed period.
Example:
For tax year 2000, the second quarter Form 941 is the LFR with a liability of $5,000. A Form 941 return has not been filed for the third quarter of that tax year. A return has been received for the fourth quarter of tax year 2000 with a liability of $6,000, but no return has been received for the first quarter of tax year 2001. Following the instructions above, the unassessed claim for the third quarter of tax year 2000 is $5,000 The estimated liability for the first quarter of tax year 2001 is $6,300 ($6,000 X 1.05).
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Penalties and Interest. All applicable prepetition penalties and interest for filed returns with pending assessments should be computed and claimed. If unassessed liabilities are listed for unfiled returns, penalties and/or interest do not have to be computed unless required by local guidelines. (Note paragraph (9) below).
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6020(b) Returns. Periods for which tax returns are prepared by the Service under authority of IRC § 6020(b) should be considered to be unassessed (estimated) liabilities if the 30–day period for the taxpayer to respond to a proposed assessment is still open, and the taxpayer has yet to respond.
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Tax Subject to Deficiency Procedures. Taxes subject to deficiency procedures remain estimates even if the taxpayer disagrees with the proposed assessment or fails to respond within the 30-day period because the Service must then issue a statutory notice of deficiency before assessment. The taxpayer, however, may not file a petition with the Tax Court during bankruptcy for these prepetition deficiencies.
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AIS Statements. The proof of claim should include a statement identifying the reason for the unassessed liability. A support file in AIS contains allowable standardized statements.
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Liability Not Pursued. After a proof of claim has been filed with unassessed (estimated) amounts, and a determination is made the estimated liability has no factual basis and will not be pursued (for example, by examination process or underreporter unit) or a return is filed showing little or no tax due, the proof of claim should be amended or withdrawn, as appropriate. If a claim is withdrawn, any trustee payments received must be refunded to the trustee. A claim should not be withdrawn until:
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a return is filed showing a liability less than the amount noted within Exhibit 5.9.13-1 dollar criterion or a refund is due; or
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Examination advises Insolvency it has determined no return is due, no tax deficiency exists, or the return for the period in question is a refund return.
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Zero Amendment. Some bankruptcy courts require creditors to file amended claims for $0.00 rather than withdraw their claims. Though this has been a long standing policy in some courts, the advent of Electronic Proofs of Claim (EPOC) is expanding this practice with each jurisdiction that converts to EPOC filing. (The EPOC system does not allow for electronic withdrawal of claims, so a $0.00 amendment is the best way to eliminate the creditor's original claim.)
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Delinquent Return Limits. Standard IRS practice usually limits the pursuit of unfiled returns to the prior six years. In certain instances the Service may find it advantageous to require filing of delinquent returns going back eight years. (See IRM 5.9.14.2.9(2),APOC Compliance Screen.) Pursuit of unfiled returns for periods preceding the prior six years requires managerial approval. (See IRM 5.1.11.6.1(4).)
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Publication 1. If a debtor has unfiled returns, but has no current assessed tax liabilities, the Insolvency caseworker must provide him/her with a copy of IRS Publication 1 upon initial contact to secure those returns whether that contact is made by phone, letter, or attendance at a 341 hearing or other in-person meeting.
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1714 Letters. When a caseworker's initial review or APOC processing indicates a debtor is responsible for unfiled returns with tax potential, the caseworker usually should send AIS Letter 1714, Request for Returns or Return Information, to the debtor with courtesy copies to the debtor’s attorney and the trustee. The letter is the Service's official notice to the trustee that, as of the date of the letter, the debtor is not in compliance. APOC systemically prepares 1714 letters when it calculates proofs of claim.
Note:
If APOC is unavailable for a protracted length of time, manual proofs of claim along with manual 1714 letters should be prepared. Exhibit 5.9.13-1 provides guidance in manual preparation of Letter 1714.
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Letter 1714 Follow-up. A ten day AIS follow-up date should be established on AIS to coincide with the debtor's response deadline as stated in Letter 1714. (See Exhibit 5.9.4-1 for steps in setting a follow-up date.) Upon follow-up the caseworker must review the case to verify if the requested returns have been filed or if the debtor has provided pertinent information regarding the filing or non-filing of the delinquent returns.
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Reply to Letter 1714. Responses to the 1714 letter may be written or telephonic. Written replies may contain copies of returns or original returns. The following table explains actions required for potential replies to Letter 1714.
IF... THEN... the debtor indicates the date and place the return was filed and the provided facts cannot be confirmed, an unassessed claim may be considered, and the AIS history must be documented. the debtor explains why (s)he is not required to file and the provided facts conflict with other case resource materials, an unassessed claim may be considered, and the AIS history must be documented. the debtor estimates his/her tax due, gives reasons the return has not been filed, and provides an estimated filing date, the caseworker should compare the estimate of tax due provided by the debtor against the case resource materials, and prepare an unassessed claim as necessary, documenting actions in the AIS history. the debtor replies to Letter 1714 and provides original returns, the caseworker must:
• ensure the return has been date stamped legibly on the first page;
• prepare Form 3210 to transmit return;
• forward return to Submission Processing in the appropriate Campus; and
• document AIS history with return MFT/period, tax liability and any estimated penalty for future claim consideration or preparation.the debtor replies to Letter 1714 and provides copies of returns, the caseworker must document the AIS history with return MFT/period, tax liability and any estimated penalty for future claim consideration or preparation. -
No Reply to Letter 1714. In some cases, the debtor will not respond to Letter 1714. In those cases, see the criteria noted within Exhibit 5.9.13-1, the caseworker should consider the appropriate next action which may include:
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attendance at 341 hearing to secure the return(s);
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creating an OI for a revenue officer to collect the return(s);
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contacting the debtor or debtor's attorney by phone to secure returns or return information;
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referral to Counsel to dismiss; or
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preparation of an estimated claim or allowing an existing estimated claim to stand.
Whatever actions are taken to secure delinquent returns, those actions must be documented in the AIS history. -
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Securing Unfiled Returns at the § 341 Hearing. For cases filed on or after October 17, 2005:
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11 USC § 521(e)(2) requires the debtor to provide the trustee with a copy of the federal income tax return for the last tax year ending before the petition date before the § 341 hearing;
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11 USC § 521(f) requires the debtor to file copies of selected income tax returns with the court at the same time it files the return(s) with the IRS at the request of the court, the trustee, or a party in interest; and
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11 USC § 1308(a) requires Chapter 13 debtors to file all required returns for tax periods ending during the four-year period ending on the petition date.
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Unfiled Returns below the required Criteria. Where returns are due and yet remain unfiled, and the caseworker has determined the aggregate liability of unfiled returns and assessed liability does not exceed the amount noted within Exhibit 5.9.13-1 criteria, no proof of claim need be prepared. The case worker will:
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update the "case class" field to indicate the case is below the required criteria for proof of claim processing; and
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document the AIS History.
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No Unfiled Returns below the required Criteria. If completion of the initial review reveals all required prepetition returns are filed and the liability does not exceed the claim tolerance criteria as outlined in Exhibit 5.9.13-1 no claim is required. However, Insolvency must maintain the bankruptcy freeze on the account. The caseworker will take the following steps:
STEP ACTION 1 Access case on AIS. (See Exhibit 5.9.11-1.) 2 Type U(pdate) and backspace or " arrow" up to the "Proof Required" field where a Y(es) is present indicating a POC is required. Overlay the Y with an N(o) indicating no POC is required and removing the case from the bar date list. 3 ENTER or "arrow" down to the "case class" field and enter the code corresponding to the "below the required" tolerance criteria. 4 Type E(xit) to go back to the entity file (Screen 1) and hit ESC to exit and complete the update process. 5 Type D(etail) to move to the AIS history file where typing U gives lines for documentation of case actions. Document case actions and ESC to complete the update process. -
Delinquent Returns Not Filed. If the debtor does not respond to the Service’s request for unfiled returns and potential liabilities exist, the caseworker should take the actions in the table below.
IF returns remain unfiled and... THEN... the total liability of the unfiled periods exceeds the aggregate total in Exhibit 5.9.13-1 the caseworker will file a proof of claim for all periods with liabilities, both actual and estimated. the total liability of the unfiled periods, even though below the required tolerance, when added to the assessed liability exceeds the tolerance, -
Insolvency Responsibilities. Although the trustee can motion for dismissal or conversion if tax returns remain unfiled, Field Insolvency must assume the responsibility for filing a motion to dismiss on the grounds of non-compliance. If missing tax returns are not filed or credible explanations as to why the debtor is not liable for those returns are not received by the deadline given on the 1714 letter, Insolvency caseworkers should reference Exhibit 5.9.13-1 and IRM 5.9.4 to determine if the Service should move for dismissal or conversion. Appropriate administrative actions (see paragraph (6) above) must be pursued, time permitting, before making a referral to Counsel for dismissal based on unfiled returns.
Note:
If the aggregate (the sum total of) potential tax due is less than the amount stated in Exhibit 5.9.13-1 further resources need not be expended to refer for dismissal or conversion.
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State Credit Adjustment. IRC § 3302 reduces the federal credit taken on a Federal Unemployment Tax Return (FUTA) return if the employer has made late payments to the state unemployment fund. Although it might be presumed the Service can include this reduction in the FUTA credit on its proof of claim, 11 USC § 502(b)(8) alters the ability of the Service to file claims for these credits. In short, state credit adjustments to prepetition FUTA accounts (MFT 10) that result in an additional liability to the debtor generally cannot be included on the Service's proof of claim.
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Exceptions. The disallowance of claims under 502(b)(8) for the reduction of the FUTA credit for state unemployment payments only applies to prepetition payments of wages, salaries or commissions. If a trustee fails to make timely payment of state unemployment taxes, the Service may assert an administrative claim for the reduction in the FUTA credit. If, however, the trustee is without fault for the failure to make a FUTA tax payment by the required date, the full state credit may be allowed the debtor ( IRC § 3302(a)(5)).
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Identifying State Adjustments. A FUTA adjustment resulting from a state's reduction of the FUTA credit can be identified on an IDRS tax mod for tax form 940 by a TC 290 which is not preceded by an amended tax return identifier (usually TC 97X). Along with an extract number and the dollar amount a "T" (for "tax" ) will appear followed by the two letter state abbreviation, e.g., TFL. The amount of this TC 290 cannot be included on the Service's proof of claim.
Caution:
If a TC 290 appears with a transaction code denoting receipt of an amended return or contains a W (for wages) followed by the two letter state abbreviation, e.g., WFL, that dollar amount should be included in the Service's proof of claim.
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APOC Update. At this time APOC is not programmed to omit TC 290 assessments resulting from a reduction of a state credit on FUTA returns. Therefore, MFT 10 claims must be reviewed manually and adjusted if necessary prior to mailing or electronically transmitting the claims to the court.
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MFT 31 Mirror Modules and NMF Modules. All of a debtor’s tax liabilities accrued as of the petition date should be included on the proof of claim. This includes MFT 31 mirror modules and modules on the non master file (NMF). The claim procedures for an MFT 31 mirror or NMF module are the same as for an MFT 30 module. The caseworker must determine:
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if the tax liability is prepetition or postpetition
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the correct classification of the mirror module
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the accurate claim amount
Note:
Claim calculations for NMF modules must be computed manually.
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Duplicate Spousal MFT 31 Assessments. A proof of claim may list two identical MFT 31 modules when a married couple files a joint bankruptcy. When AIS computes the total amount of a claim on Form B10, the sum includes the amounts of each module. That total amount computed by AIS cannot be systemically overridden, so when both spouses have duplicate MFT 31 assessments, the amount of the claim on Form B10 is overstated. The claim should be filed according to local procedures in one of two ways.
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Insolvency may omit one spouse’s MFT 31 assessment(s) from the claim and provide a clarifying statement on the proof of claim:
Example:
A 1040 tax joint return liability has been assessed against each debtor individually; each debtor is separately liable for the total amount. Only one of the dual assessments for the joint return is given to avoid overstating the total liability due from the bankruptcy estate.
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Insolvency may include both spouses' TFRP assessments and provide a suitable clarifying statement on the proof of claim:
Example:
A 1040 joint tax liability has been assessed separately against both debtors. Both assessments are listed in the body of this proof of claim. However, the IRS will collect this joint liability only one time.
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Unequal Spousal MFT 31 Assessments. When a married couple files a joint bankruptcy, a proof of claim may list two MFT 31 modules for a jointly filed return where the liabilities of the MFT 31 modules are differing amounts. When AIS computes the total amount of a claim on Form B10, the sum includes the amounts of each module. That total amount computed by AIS cannot be systemically overridden, so when both spouses have duplicate trust fund assessments, the amount of the claim on Form B10 is overstated. The claim should be filed according to local procedures in one of two ways.
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Insolvency may omit the spouse’s MFT 31 assessment with the lower dollar amount from the claim and provide a clarifying statement on the proof of claim:
Example:
A 1040 joint tax return liability has been assessed against each debtor individually for differing amounts. The higher of the 1040 tax liabilities for the joint return is given on the claim to avoid overstating the total liability due from the bankruptcy estate.
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Insolvency may include both spouses' TFRP assessments and provide a suitable clarifying statement on the proof of claim:
Example:
A 1040 joint tax return liability has been assessed against each debtor individually for differing amounts. Both assessments are listed in the body of this proof of claim. However, the IRS will collect only the higher of the two liabilities..
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Claim Steps. Although the Automated Proof of Claim (APOC) system prepares most claims, Insolvency caseworkers must understand the steps in classifying claims and calculating dollar amounts. Amended claims or APOC flags require manual computations by assigned technicians or specialists. This involves separately identifying tax, interest on tax, and penalty and interest on penalty. Locally designed worksheets may be used to record these computations before inputting them into the AIS proof of claim database or the APOC claim record. The steps for preparing a proof of claim are listed below and in the following subsections.
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Identification of claimable liability.
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Determination of debt type.
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Determination of claim classification.
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Calculation of tax, penalty and interest.
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Loading claim amounts to the AIS database or APOC claim record.
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Printing the claim.
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Signing the claim.
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Mailing the claim or transmitting it electronically through the Electronic Proof of Claim (EPOC) system.
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Claimable Liability. The date of the bankruptcy petition and dates of the taxable period determine if a liability is prepetition or postpetition and if the Service should include it on its proof of claim.
Prepetition Regardless of whether taxes are assessed, all tax liabilities incurred before the petition date are determined to be prepetition periods and, if above the aggregate criteria noted within Exhibit 5.9.13-1, should be included on a proof of claim.
NOTE: The due date of a return does not determine if a claim is classified as prepetition.Postpetition All tax liabilities incurred after the petition date, whether or not assessed, are considered postpetition. Administrative claims and § 1305 claims may be filed by the Service during the pendency of a bankruptcy. Split-period The IRS holds that income tax liability (both IMF/BMF) arises at the end of the taxable period. However, returns, such as for employment taxes, may be split between prepetition and postpetition periods on a proof of claim where the bankruptcy petition date falls within the taxable period. Divisible Returns Some BMF returns are divided into quarters, such as Form 941. If at least one period or quarter of the same tax year is on the original, timely-filed proof of claim, then additional periods or quarters of the same year may be added in an amended claim. IRC § 1398 Election of " Short Year" Return Pursuant to IRC § 1398, individuals in Chapters 7 and 11 cases can elect to treat the taxable year in which the bankruptcy case is filed as two taxable years. The first year ends on the day before the commencement of the bankruptcy case. The liability for this year, therefore, becomes prepetition. The second year begins on the day the bankruptcy petition is filed. The liability for this year is postpetition. Corporate Income Tax See IRM 5.9.13.18(2)(c), Corporate Tax " Split Liability."
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Two Categories. The two basic types of debt are secured or unsecured . Therefore, tax debts on a proof of claim are accordingly designated as one or the other. These two debt types are additionally broken down into three claim types. Secured debt is not further divided; however, unsecured debt is separated into unsecured priority and unsecured general. Absent APOC, the caseworker must determine if the debt is to be claimed as secured, unsecured priority, or unsecured general.
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Counsel Guidance. If the claim classification of a tax liability cannot be easily determined, Counsel can offer advice. Exceptions and special circumstances govern how taxes are classified from one judicial district to another.
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Secured. The Service may assert a secured claim for taxes, penalties, and interest under IRC § 6321. A tax debt is secured by an NFTL or by setoff.
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Notice of Federal Tax Lien. A valid prepetition NFTL attaches debtor’s property, whether real or personal, and includes exempt/abandoned property listed in the debtor’s schedules filed with the court. To attach to real property, the NFTL must be filed in the applicable county or state office where the real property is located. To attach to personal property, the NFTL need only be filed in the applicable county or state office where the taxpayer had his/her residence at the time the NFTL was filed. The IRS’s secured status is limited to the debtor’s equity under 11 USC § 506(a). Property excluded from the bankruptcy estate under § 541(c)(2), such as a pension plan that contains an enforceable anti-alienation clause under nonbankruptcy law, cannot be included in determining the amount of the Service’s secured claim. Questions regarding particular retirement plans should be addressed to Counsel.
Note:
Un der 11 USC § 506(a)(2) for Chapter 7 or 13 individual bankruptcies filed on or after October 17, 2005, the value of personal property securing the claim is determined based on the replacement value of the property as of the petition date without deduction for costs of sale or marketing.
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Tenancy by the Entirety. The Supreme Court has ruled state law cannot preclude the attachment of a federal tax lien to property held as tenancy by entireties in states permitting this form of ownership. When determining the value of the Service's secured interest on a proof of claim when only one spouse has filed bankruptcy, 50% of the equity in property held as tenancy by entireties generally can be used.
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Secured Setoffs. A prepetition setoff exists when the IRS holds a prepetition credit for a debtor who owes IRS a prepetition debt. The POC is secured to the extent of the amount subject to setoff. Both the credit due to the debtor and the debit due to IRS are considered mutual debts. The Bankruptcy Code preserves the right of setoff of mutual debts (11 USC § 553).
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Setoffs under BAPCPA. For cases filed on or after October 17, 2005, 11 USC § 362(b)(26) allows the Service to setoff a prepetition income tax refund to a prepetition income tax liability without a lift of the automatic stay. This section applies to prepetition income taxes only. It does not apply to:
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non-income taxes such as Form 941 employment taxes
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pre- to post- setoffs
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post- to pre- setoffs
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post- to post- setoffs
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Setoffs in the Government's Best Interest. The Service has the right to allocate the secured status from setoffs in its own interest.
Example:
The Service's Chapter 13 claim is for $10,000 in priority tax, $2,000 in general unsecured tax with $4,000 on penalties and interest on penalties. The debtor files a prepetition return resulting in a $5,000 refund credit. The $4,000 of penalty and interest on penalty plus $1,000 of the general unsecured period can be secured by the refund credit.
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Oversecured. When equity in a debtor’s property exceeds the amount of the IRS claim, the IRS is fully secured (oversecured) and is entitled to postpetition interest (11 USC § 506(b)). For cases filed on or after October 17, 2005, the interest rate equals the statutory IRS rate effective during the calendar month of confirmation. In cases where the Service is entitled to postpetition interest, the Insolvency specialist must annotate the AIS plan screen accordingly.
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Undersecured. If the IRS is undersecured, the claim amount not covered by equity in the debtor’s property may be reclassified as a priority claim if it qualifies. Otherwise it must be relegated to general unsecured claim status.
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Unsecured. Tax debts that cannot be secured by a prepetition NFTL attaching to equity in assets or those debts that cannot be secured by setoff are determined to be unsecured debt. The unsecured debt is therefore classified and claimed as either unsecured priority debt or unsecured general debt.
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Creditor's Option. The existence of a valid NFTL does not obligate the Service to file a secured claim if the government's interest can best be served by filing a priority claim.
Example:
In certain jurisdictions courts allow for confirmation of debtors' plans even though the plans do not provide for the Service's secured claim. If the probability of collecting on the secured period(s) outside of bankruptcy is questionable, filing a priority claim rather than a secured claim may be warranted.
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Priority Classification. USC 11 § 507(a)(8) defines prepetition taxes entitled to priority status. See the following table.
11 USC § Description 507(a)(8)(A)(i) Income tax for a return due, including extensions (TC 460), within three years prior to the petition date. ( "Three Year Rule" ) (See paragraph (3) below.) 507(a)(8)(A)(ii) Income tax assessed within 240 days before the petition date.
•Pre-BAPCPA: In counting the 240 days, do not include the time period in which an offer in compromise (OIC) is pending, plus 30 days after the OIC ceases to be pending if the OIC is accepted for processing (and thereby becomes a "pending" offer) or in effect within 240 days after the tax assessment. A TC 480 on the TXMOD transcript identifies a filed OIC. (See paragraph (2) below.)
• BAPCPA: In counting the 240 days, do not include the time period in which an OIC is pending or in effect plus 30 days after the OIC ceases to be pending or in effect if the OIC is accepted for processing (and thereby become a "pending" offer) within 240 days after the tax assessment . An OIC becomes pending when it is accepted for processing and is no longer pending, and when it is returned, withdrawn, or rejected the appeal process has been exhausted. An OIC is in effect once it has been accepted, and it remains in effect after the compromised amount has been paid in full until the future compliance period has ended.507(a)(8)(A)(iii) Income tax not yet assessed but is assessable due to an audit or addition to tax.
Exception: Fraud, unfiled returns and returns filed late (within two years of the petition date), do not fall within the category of "assessable, but not yet assessed " liability.507(a)(8)(C) Trust fund tax including withheld FICA and employment taxes, the Trust Fund Recovery Penalty ( IRC § 6672) and collected excise taxes. 507(a)(8)(D) Employment taxes due less than three years prior to the petition date. 507(a)(8)(E) Excise taxes due less than three years prior to the petition date. 507(c) Erroneous refunds or credits have the same priority as the claim for tax to which they relate. Reminder:
Accrued prepetition interest on tax is given the same classification status as the underlying tax.
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The Concept of Tolling. Equitable tolling interrupts the running of a statute of limitations in certain situations such as multiple bankruptcies and is applicable to determinations of priority in the three year look-back period (11 USC § 507(a)(8)(A)(i)), the 240 days of assessment period (11 USC § 507(a)(8)(A)(ii)), and to dischargeability in the late filed returns within two years of the petition date (11 USC § 523(a)(1)(B)(ii)) and to dischargeability of non-pecuniary loss penalties under 11 USC § 523(a)(7).
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Pre-BAPCPA Tolling. For cases filed prior to October 17, 2005, the time the automatic stay was in effect in previous bankruptcies is calculated and the running of these time periods for determining priority status or dischargeability is suspended for that amount of time.
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BAPCPA Tolling. For cases filed on or after October 17, 2005, the priority period is tolled while a collection due process (CDP) request, hearing, and appeal are pending, plus 90 days. Also the priority period is tolled for each previous bankruptcy for the time the automatic stay was in effect or the time a confirmed plan was in existence in the previous bankruptcies, plus 90 days. The determination of priority periods and dischargeability is based on these extended dates.
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Supreme Court Ruling on Tolling. The Supreme Court confirmed the three-year lookback period of 11 USC § 507(a)(8)(A)(i) is a limitations period subject to traditional notions of equitable tolling with their decision in Young v. US, 535 US 43, 122 S.Ct. 1036 (2002). In light of the rationale used by the Court in Young, the Service no longer takes the position that it is entitled to an additional six months based upon IRC § 6503(h). For cases filed under the BAPCPA, the statute provides for an additional 90 days to be added to the suspension periods.
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General Claims. Liabilities classified as unsecured general claims do not fall into either secured or priority status. These include all penalties where the IRS did not suffer an actual loss (also referred to as "non-pecuniary loss" penalties) and any interest associated with that penalty. The term "unsecured general" does not appear in the Bankruptcy Code. The following chart can aid in determining claim status.
STEP DETERMINE IF ... BY… 1 claim is secured
• reviewing for NFTL
• reviewing for setoff of prepetition credit2 claim is unsecured priority reviewing BC § 507(a) 3 claim is unsecured general not being secured or unsecured priority
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Tax, Penalty, and Interest. Absent APOC, the caseworker can calculate the tax, penalty and interest for the claim using IDRS command codes:
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INTSTB
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TXMOD
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IMFOLT
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BMFOLT
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COMPA (if necessary)
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COMPAF (if necessary)
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INTSTB. Command code INTSTB shows the tax, the assessed failure to pay (FTP), the assessed interest, assessed penalties other than FTP; these amounts comprise the "Assessed Total." INTSTB also reflects the accrued interest, accrued FTP and total accruals. Finally, it gives the total FTP (assessed and accrued), and the total interest (assessed and accrued) for a "Total Balance Due " (assessed total and accrued total).
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Manual Calculations - Secured and Unsecured General Claims. The steps to calculate tax, penalty and interest in a fully secured claim and an unsecured general claim are identical as the following table demonstrates. Claims not fully secured by a debtor’s equity require additional steps. ( IRM 5.9.13.19.2. Secured Claim.)
STEP ACTION RESULTS 1 Total agreed tax assessment transactions and subtract prepetition adjustments to tax. Total of tax assessments to be used in calculating claim.
Caution: Unagreed postpetition deficiency assessments on prepetition periods and for which the statutory response time did not expire prior to the petition date are violations of IRC 6213 and must be reversed.2 Total all unreversed prepetition payments. Amount of payment credits to be applied toward the tax liability. 3 Subtract the total in step 2 payments from the total in step 1 tax.
Note: If prepetition payments satisfy tax liability and credits still exist, subtract step 2 payments next from penalties until they are zeroed out, then subtract remaining payments from interest.• Tax due is computed.
• If tax is satisfied, then penalty is computed.
• If penalty is satisfied, then interest is computed.
Note: INTSTB can be used to replace steps 1, 2, and 3.4 Using INTST, add TAX & PENALTY amounts to TOTAL FTP. Tax and all penalties are computed. 5 Subtract tax (step 3) from tax and all penalty (step 4). Penalty only computed. 6 Identify amount of TOTAL INT on INTST. Interest computed. 7 Add results from lines 3, 5, and 6. Total claimable liability for module. 8 Repeat all steps for each additional module Total claimable liability for all modules. -
Manual Calculations - Priority claims. The following table demonstrates the calculation of a basic priority claim.
STEP ACTION RESULTS 1 Total agreed tax assessment transactions and subtract prepetition adjustments to tax. Total of tax assessments to be used in calculating claim.
Caution: Unagreed postpetition deficiency assessments on prepetition periods and for which the statutory response time did not expire prior to the petition date are violations of IRC 6213 and must be reversed.2 Total all unreversed prepetition payments. Amount of payment credits to be applied toward the tax liability. 3 Subtract the total in step 2 payments from the total in step 1 tax.
Note: If prepetition payments satisfy tax liability and credits still exist, subtract step 2 payments next from penalties until they are zeroed out, then subtract remaining payments from interest.Tax due is computed 4 Using INTST, add TAX & PENALTY amounts to TOTAL FTP. Tax and all penalties are computed. 5 Subtract tax (step 3) from tax and all penalty (step 4). Penalty only computed. 6 Input CC COMPA from due date of return to petition date on amount of tax (from step 3). Refer to IRM 2.3.29,Command Codes INTST, ICOMP and COMPA.
Note: For TXMOD’s where payments have posted after the return due date, a new COMPA is required each time the balance of tax changes. The determination of interest on tax may require multiple COMPA calculations starting from the return due date and ending on the petition dates with interim payment dates in the from and to fields.7 Subtract step 6 from TOTAL INT on INTST. Interest on penalties is computed which is always classified as an unsecured general claim. 8 Repeat all steps for each module. Total claimable liability for all modules. Note:
Verification of calculations can be obtained by adding Steps 3, 5, 6, and 7 which should equal to the balance due on INTST.
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Manual Calculations - Tax. The following table demonstrates calculation of tax.
STEP ACTION 1 For balance due periods, secure INTSTB to the petition date. 2 Reviewing IMFOLT/BMFOLT/TXMODA, identify tax assessed, adjusted, credited, or paid, by noting TC 150, 29X, 30X, 610, 640, 650, 670, 768, 806 and any other TC indicating an adjustment to tax along with the corresponding amounts. 3 Arrive at a tax balance by starting at TC 150 and adding any tax assessment or debit amounts and subtracting any tax abatement or credit amounts.
Note: The tax balance amount should equal the amount shown as tax on INTSTB.4 When multiple assessments exist, each assessment is treated separately. Credits are applied to multiple unpaid assessments in the following order. Starting at TC 150, subtract any tax abatement or credit amounts until the balance is zero or until all credits are exhausted. Apply remaining credits to TC 290 or TC 300 assessments. If no credits are available, the additional tax is the amount of the TC 290 or TC 300. -
Manual Calculations - Penalty. The following table demonstrates the calculation of penalty.
STEP ACTION RESULT 1 Using IMFOLT/BMFOLT/TXMODA, identify penalty assessed, adjusted, paid by noting the transaction codes and amounts. Some penalty TCs are 16X, 18X, 27X, 32X (fraud), 35X, however this list is not inclusive. Penalty identified. 2 For each different penalty, arrive at the penalty balance independently of any other penalty by adding and subtracting assessments or debits and abatements or credits.
Example: For failure to pay penalty (FTP), TC 276, related transaction codes are 270 manual assessment of FTP, 271 manual abatement of FTP, computer generated assessment of FTP - 276, computer abatement of FTP - 277. Each of these TCs in an account would be considered at arriving at the FTP balance.Each penalty balance calculated. 3 Total the assessed penalty (as opposed to accrued penalty from INTSTB) less the FTP penalty. 4 Verify the penalty amounts with INTSTB comparing the assessed FTP from INTSTB to the amounts computed, and verifying the totals of the ASSESSED OTHER PENALTY from INTSTB to the amounts computed. 5 Add the ACCRUED FTP penalty from INTSTB to the total FTP computed from IMFOLT/BMFOLT/TXMODA. 6 Add the total ASSESSED OTHER PENALTY to the amounts in step 4. Total penalty owed. Note:
In calculating a priority period claim, prepetition non-pecuniary loss penalty is never classified as a priority claim. It is classified as unsecured general.
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Manual Calculations - Interest. The following table demonstrates the steps in calculating interest.
STEP ACTION RESULT 1 From IMFOLT/BMFOLT/TXMODA, identify interest assessed, adjusted, or paid, by noting the transaction codes and amounts. Some interest TCs are 19X, 34X, 77X: however, this list is not all inclusive. 2 Arrive at the interest "assessed" balance by adding assessments or debits and subtracting abatements or credits. Assessed Interest calculated. 3 Verify the interest amounts with INTSTB comparing the interest computed in step 2 to the amounts of interest shown as assessed on INTSTB. 4 Add the accrued interest from INTSTB to the total interest computed from IMFOLT/BMFOLT/TXMODA Amount of total interest computed. Note:
Prepetition interest on penalty from a priority claim is classified as unsecured general, the same as the penalty. The table below provides steps to calculate interest on penalty.
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Interest on Tax. The following table demonstrates the steps for computing interest on tax.
STEP ACTION 1 Compute the interest on tax using CC COMPA. The interest on penalty is computed after the interest on tax is determined.
Reminder: Where payments are received after the return due date, a new COMPA is required each time the balance of tax changes. The determination of interest on tax may require multiple COMPA calculations starting from the return due date and ending on the petition date with interim payment dates in the "From" and "To" fields. Refer to IRM 2.3.29,Command Codes INTST, ICOMP and COMPA.2 Determine the total interest using INTSTB. 3 Subtract the amount of interest on tax from the total amount of interest on the INTSTB print. 4 The remaining amount is the interest on penalty. -
COMPA and COMPAF. If INTSTB is not available, CC’s COMPA and COMPAF are used to calculate interest and failure to pay (FTP) penalty. Refer to IRM 2.3.29,Command Codes INTST, ICOMP and COMPA. The following table demonstrates the use of COMPA.
IF... THEN... determining the interest on tax when no credits exist, -
compute the tax amount;
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enter the figures in COMPA format on IDRS
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"From" is the due date of the return
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"To" date is the bankruptcy petition date
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"Amount" is the TC 150, 290, 300 amount
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"Space" is the spacebar key.
all data is input correctly, press IDRS "Transmit" key to secure interest computation. IF... THEN... calculating the interest on tax and all credits are dated prior to the return due date or on the return due date, -
determine the beginning tax amount (TC 150, 290, 300, etc.);
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subtract the credit amounts from the tax;
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determine interest on tax using COMPA
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"From" is the due date of the return
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"To" date is the bankruptcy petition date
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"Amount" is the beginning tax amount (step b amount)
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Loading Claim Information to AIS. Once the liability calculations are determined, the information is input to the AIS proof of claim database usually from a POC worksheet the caseworker has prepared. The steps for this process are shown in the table below.
STEP ACTION 1 From the AIS Main Menu, select option 5, Proof of Claim and ENTER. 2 From the Proof of Claim menu, select and ENTER option 1, Proof of Claim. 3 Q(uery) by docket number to ensure no previous claim has been entered or to secure the correct case if previously working on a claim that has not been completed. 4 If no previous claim, A(dd) the POC information and arrow down to enter the following: -
Docket number
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Claim type (6338, etc.)
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Amount of offset, if any (See paragraph (2) below.)
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POC statement, if any
When entries are complete, press ESC to save.5 Next, hit D(etail) screen and A(dd) the following information: -
TIN
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Claim code
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MFT
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Period (ending date only unless a split period where beginning and ending date required)
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Assessed date
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Estimated paragraph (used as necessary as if unassessed liability as Pending Exam, Per Records, etc.)
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Prohibited (used as necessary as if standing order or local rule prohibited assessment)
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Additional
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Lien filed (updated automatically if secured)
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Tax amount
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Penalty amount
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Interest amount
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TFRP (if Trust Fund is, or is not, applicable)
6 Hit ESC to save data entered. 7 Repeat steps 1 through 6 for each new claim period. -
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Identification of Right of Setoff. Where Insolvency personnel have the right under 11 USC § 362(b)(26) (effective October 17, 2005, pursuant to BAPCPA) to complete setoffs, they will do so without annotating the proof of claim. However, an amended claim or a credit letter to the trustee may be required depending upon local procedure. When setoffs cannot be effected under § 362(b)(26), Insolvency must identify claims secured by the right of setoff by the input of the dollar amount of the funds claimed for setoff in the "Offset" fill-in field on the Proof of Claims, Master Detail screen.
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Language for Insertion on Claim. When the dollar amount of the setoff has been input to the Proof of Claim, Master Detail screen "Offset" field, generated text "RT OF SETOFF" appears in the county field on the Proof of Claim, Lien Detail Screen and the following language is printed on the claim. The setoff amount is automatically filled in next to the "$" sign.
"The United States has the right of setoff or counterclaim(s), in the amount of $____________. The identification of any sums subject to setoff is based on available data and is not intended to waive any other right to set off, against this claim, debts owed to this debtor by this or any other Federal agency that have not been identified. All rights of setoff are preserved and will be asserted to the exten t lawful."Reminder:
The Service should not hold a refund indefinitely. Within 30 calendar days of the Service's becoming aware of a refund being retained, a decision must be made to make a referral, issue the refund, or, in cases filed on or after October 17, 2005, complete any setoff allowed per 11 USC § 362(b)(26). If the Service is allowed to exercise its right of setoff for any credits not of the type as listed in § 362(b)(26) and as preserved for setoff on its claim, a credit letter must be sent to the trustee or the claim will be amended or withdrawn according to local procedures.
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Printing Proofs of Claim. Absent APOC processing to print Form B10 (official bankruptcy form for POCs), the caseworker must take the actions shown in the table below. For claims filed via EPOC, refer to IRM 5.9.14.
STEP ACTION 1 For individual forms, from the Proof of Claim menu, select the Form 10 option number and ENTER. For bulk processing, from the Proof of Claim menu, select the Generate Form 10 option number and ENTER. When the claims are completely generated, select the Print Form 10 option number and ENTER. 2 For individual printing, input and ENTER the docket number when prompted, and answer the prompt requesting the number of copies to be generated. 3 No special formatting is required for the laser printer so, if prompted, respond N(o). Select and ENTER the appropriate network printer number when prompted. 4 Verify the print was received and respond to the prompt for reprinting the claim. Note:
Form B10 only prints properly when printed on a laser printer. A collated Form 10 is generated in the printing process. With the collated version, each request prints the Form B10 and then the attachments, one after another alternating. The number of collated copies required per claim depends on local guidelines.
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Establishing Claim Validity. Upon filing a proof of claim, the government becomes a party with interest in that bankruptcy. A properly filed proof of claim is deemed allowed unless objected to by a party in interest (11 USC § 502(a)). Officers and employees of the Service may be required to appear as witnesses or to produce evidence in court to establish the validity of the IRS’s proof of claim.
Note:
For this type of an appearance and for the production of evidence of this nature, no express authority need be obtained from the Commissioner of Internal Revenue so long as the appearance made, or the evidence produced, is intended to establish the rights of the government.
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Authorization. Bankruptcy Rule 3001(b) provides the proof of claim must be executed by the creditor or the creditor’s authorized agent. This requirement is satisfied by obtaining signatory approval as authorized in Delegation Order No. 51. Bankruptcy proofs of claim are not required to be notarized or executed under oath. All type 6338 and 6338A claims are signed electronically via AIS.
IF... THEN... the assigned employee is Grade 9 or higher, the employee will sign the claim. the employee is Grade 7, the claim will be signed by the employee’s lead or manager. the employee grade is null or blank, as a default, the claim will be signed by the employee’s manager. Managers should verify the employee grade information in the employee table.
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Requests to Buy IRS Claims. As a matter of policy, the IRS will not entertain offers from a third party to purchase the Service's proofs of claim.
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1714 Letters. While most AIS letters do not require previous actions, to generate and print AIS Letter 1714, a claim must have been prepared which reflects an unassessed liability, shown on the claim as estimated condition #1, Unassessed - No Return. Letter 1714 is generated systemically when APOC computes a claim.
Manually Generated Letters. If a Letter 1714 is necessary before the claim is prepared, or to generate and print other letters, the caseworker must go to the AIS Individual Forms and Letters menu and select either the specific AIS letter number (for other than pre-claim 1714) or the Custom Letters and Memos (for pre-claim 1714 ) option to access any customized letters/memos. Aside from AIS letters/memos, other options may include any approved customized documents available in the Microsoft Word Program or as available on IDRS, SERP, or the IRS intranet. Refer to the Microsoft Word Program User’s Guide and IDRS User’s Guide for assistance in processing documents in these two formats.
Note:
The AIS Custom Letters and Memos option is available as of this writing but is being eliminated in the future. Refer to customized letters on the Microsoft Word Program as local options allow.
| STEP | ACTION |
|---|---|
| 1 | From the AIS Main Menu, select option 16, Individual Forms and Letters. Enter the corresponding option # and hit ENTER. |
| 2 | From the Individual Forms & Letters Menu, select the corresponding number for the appropriate letter option and hit ENTER. If the Custom Letters & Memos option is selected, a menu appears with three choices: a) Add or Update Documents; b) Generate and Print Letter; or c) Generate and Print Memo. Steps for Custom Letters and Memos: 1) Either of the " Generate" options requires the user to pick from a table or list of letters or memos that have previously been added or updated. Arrow keys are used to navigate through the tables. When the appropriate document is selected, hit ENTER . 2) Select the Add or Update Document to bring up the Custom Table. Type Q(uery) and input either L(etter) or M(emo) followed by ENTER . Input the corresponding letter or memo number and ESC to process the request. 3) The requested letter or memo is displayed to update as necessary by hitting the ENTER key until the cursor is in the body of the correspondence where the necessary changes are overwritten. Pressing ESC saves the changes. Note:Alterations to Custom Letters and Memos should be minimal to maintain the intent of the original document. 4) Hit E(xit) back to the Letter & Memo Options menu. |
| 3 | Input the docket number at the prompt "Enter Docket Number (0 to exit):" followed by the ENTER key to accept and process the data. |
| 4 | The system displays the docket number and corresponding taxpayer. Respond to the prompt, "Is This Correct (y/n)?"
Note: If this is not the correct debtor, input N(o) and ENTER to return to the docket number prompt in step 3 to enter the correct docket number. If this is the correct debtor, input Y(es) and ENTER. |
| 5 | Respond N to the prompt, "Do you wish to print the form on the laser printer (y/n)?" and ENTER. Again respond N to the prompt and ENTER. |
| 6 | The Print Menu appears with several options. Those necessary for printing the letter are the Network Printer Menu, the Select Number of Copies, and depending on settings, the Default Printing Method. |
| 7 | The number of copies to be printed is changed by selecting the number corresponding to the option for Select Number of Copies
and pressing ENTER. The prompt appears "CURRENT NUMBER OF COPIES REQUESTED: 1 Enter the number of copies needed (1 to 10) or press <RETURN> for no change:------->" Input the number of copies and ENTER. |
| 8 | The system responds "Number of copies now set to :" (whatever number selected) and returns to the Print Menu. |
| 9 | To print, make a selection by hitting the ENTER key if a default printer has been previously added, or select the Network Printer Menu, inputting the Network Printer Option
# and ENTER. If the default printer is selected, a message, "Printer being queued " appears. |
| 10 | Inputting the printer number and hitting ENTER gives a printer description and prompts for verification the correct printer has been selected. If the incorrect printer has been selected, input N and ENTER. Input the correct printer number. |
| 11 | When the correct printer has been selected, input Y and ENTER to generate the "file sent to printer" message. |
| 12 | The letter is ready for pick up, review, signature and mailing. |







